We often get asked: “Should I have someone oversee my upcoming bar mitzvah, bat mitzvah, wedding, retirement, birthday, etc. party ad act as a day of event coordinator?”
You have planned your special event for a long time, sometimes for several years. You should be able to enjoy the fruits of your labor. Having to take care of little problems or mishaps can spoil what can otherwise be a wonderful experience. Hiring someone to take care of these little “situations” can ease your mind and create a more peaceful and serene day.
When an experienced professional coordinates the day of your party or event all the major and minor details should be properly handled. Judy meticulously addresses all large and small items on her checklist. She does so with the greatest amount of care, concern and professionalism.
Each party is as different as the people giving the party are different. What is important to one person may not be importance to someone else.
Day of Event Coordinator’s Checklist
Judy therefore meets with each party host. She goes over her extensive checklist and discovers what is important to that person. Once discussed and noted, as coordinator Judy makes sure to pay attention to any and all special concerns on the day of the event.
It may be that the host may want the centerpieces be taken home or donated. Therefore special attention should be made to unruly children who may damage or destroy the party centerpieces.
Or it might be making sure that some relatives with physical disabilities are properly accommodated.
Do you want to worry about any of the following items on the day of your special occasion?
- There aren’t enough chairs at one of the tables…
- The food is cold…
- The music is too loud…
- There is a place card missing…
One of the most simple items is making sure the right number of chairs and place settings are at each table. It is a critical part of ensuring all the details are carried out to the customer’s wishes. Nothing is worse than having a party without enough seats or place settings for the people assigned to that table. This dilemma can be easily solved ahead of time by a day of event coordinator such as Judy. She makes sure the correct amount of seats and place settings are provided as are indicating on the customer’s floor plan. As simple count is all that is needed.
Your day of event coordinator handles any issues that come up during the party. The coordinator acts as a buffer between the host and the venue. Whatever the issue Judy can help alleviate potential stress to the host by handling the concern.
Most of the time the issues are solved without you, the host, knowing there was even an issue. Thus you do not have to be bothered during their special day. You can feel free to enjoy the party without any added stress.
Make an appointment today with Judy and see how she can alleviate your concerns for your next bar mitzvah, bat mitzvah, wedding, retirement, birthday, etc. party or event in the greater Chicago area.
Her professional experience in planning and coordinating day of event parties began in 1990 and is reflected in her slogan: Helping your dreams blossom into reality.